How to Host a Letter Writing Party

Thank you so much for joining this fight. Elizabeth is proud to count you among her best supporters. Grassroots teams — made up of people like you — are the backbone of this campaign and at the heart of why Elizabeth is running for president.

Letters to the editor are one of the most widely read sections of the paper. In addition to the general public, public officials and their staff, our allies and potential allies, newspaper editors and reporters, and other opinion leaders also pay close attention to letters to the editor. If these people see that Elizabeth has grassroots support, they will be more likely to join #TeamWarren. Hosting a letter writing party is easy, and this toolkit makes it even easier! First, submit the host agreement form, join our Event Hosts Community Group, and register your event on our website. Then follow the steps below.

Party Materials

Step 1

Invite people to your party

All you need to do is think about people you know you can count on to attend – and then make sure everyone who RSVPs actually shows up. This is the moment to put on your organizer hat.

  1. Make a list of who you want to invite to your party. Think about your friends, family, and fellow Elizabeth supporters you know to create your list.
    • Use the Your Network worksheet. Create a list of everyone you could invite to your party and then start reaching out to everyone.
    • Use your Friends and Family Contact Sheet. Use this worksheet to track the friends, family, and personal acquaintances you invite to your party.
  2. Remind your friends to come. We recommend talking to your list of friends and family three different ways (that’s what it takes for someone to really commit to something):
    • The invitation, which you’ll send over email.
    • The second invitation, to re-invite folks who haven’t responded to your invite.
    • The confirmation, a text or phone call to confirm they’re able to come. We’ve written sample emails and sample social media to make this easy!
  3. Tips for promoting your event to the public. If your event is Public and you’d like to do even more to bring supporters to your event, here are some tips:
    • Post in your regional All in for Warren Community Group.
    • Reach out to your local Democratic Party chapter to invite them and see if they’ll help promote your event.
    • Contact local organizations and ask for their help. Local chapters of progressive organizations may be willing to send an email to their members about your party.
    • Let your local community know:
      • Submit your event as an item to the local newspaper community calendar.
      • Post it in your community’s local forums, or any relevant local Facebook groups.
      • Invite your local Democratic elected officials.

Step 2

Planning your party

  1. Recruit

  2. Prep

  3. Day-of

    • Set out your refreshments
    • Tidy up and do any necessary furniture rearranging
    • Make sure that everyone has a piece of paper and a pen, or a laptop
    • Set the sign up sheets up by the door
    • Set up a laptop with the Win with Warren donation page (optional)
  4. During the Party

    • Make sure everyone signs in by texting PARTY to 24477 (If they can’t, have them fill out the sign up sheets)
    • Follow your agenda to have a successful event!
  5. Final Steps

    • Fill out a host feedback form
    • Submit any paper sign ups on Mobilize America
    • Call any no-show guests
    • Send your attendees a follow-up email

Step 3

Make an agenda

0:00 - Guests Arrive and Check In

  • Set up handouts and signup sheets right by the door
  • Have guests sign in by texting PARTY to 24477 and showing you Bailey
  • Make sure they have the necessary tools– a computer or pen/paper.

0:10 - Introductions

  • Have everyone introduce themselves: What’s your name? Why do you support Elizabeth? Have you written a letter to the editor before?
  • Take a group picture with guests!

0:20 - Train volunteers

0:30 - Write Letters for Elizabeth

  • Set a good example:
  • Focus on one topic.
  • Be clear and concise.
  • Be yourself.
  • Connect your personal experience.
  • Periodically walk around to help your guests troubleshoot

1:30 - Submit Your Letters

  • If folks brought laptops, have them submit their letter virtually.
  • If they didn’t bring a laptop, give them stamps and envelopes. Then collect the letters so you can drop them off at the post office ASAP.

2:00 - Wrap Up

  • Lead a discussion: What went well? What didn’t? Who was your favorite person that you talked to? Why?
  • Make sure everyone leaves with a copy of the Next Steps

Step 4

Follow up with your guests

After the party, remember to:

  • Mail your letters! Take all of the letters to the post office ASAP.
  • Submit your host feedback form: please fill this out so we know how it went and how we can improve things on our end in the future.
  • Submit your sign in sheets: enter any paper sign ins you received in Mobilize America.
  • Call people who missed the event: let them know they were missed, update them on the meeting, and encourage them to sign up to volunteer.
  • Send a follow up email: Thank your guests for coming with the follow-up email to keep them looped in on next steps. Include the group picture that you took.